Email From Max

Up to Correspondence Archive

Fred, the task I had in mind for Rene is to redo all the screenshots from the Tutorial, and possibly some or all from User Guide, the latter to be determined. I am cc'ing this to Richard, who has agreed to be the documentation czar. He may have additional suggestions.

  > * What software will she need?  Or is it just MS Word? We 
  > can probably find whatever software that is required here.

She will need Snagit. Not necessarily MS Word, since she should save the images as separate files in a directory. The Tutorial (and User Guide) are in Framemaker, which keeps all the images in separate folders, linked by name but not directly embedded in the Frame file. She will not necessarily need Framemaker, unless Richard things that would be helpful for viewing and checking.

  > * A quick description of the steps for updating an image 
  > would be helpful.

First cut:

• Work thru the tutorial, following each step, to make sure the screenshots reflect exactly what a user will see.
• For each screenshot in current Tutorial, arrange model to look similar, and window size to be identical.
• Use Snagit to copy screenshot, and save it into designated folder as

.png(?) or Richard, is there a preferred format?

• Ideally use the same name as current screenshot, so Framemaker will get them without needing to redo the links from Frame file. Richard, do you have suggestion on how to do this? Perhaps, we should give Rene the current folder of Tutorial images, so she can see their names, and make sure to redo

  > * Do you want all the screenshots that have the old 'A' 
  > icon in the upper left corner of windows updated?

Yes. Therefore all of them.

  > * Most of the graphics are black and white (gray scale), 
  > but some are in color.  Should she just keep them in black 
  > and white when she updates a black and white image?

I suggest all be in color. We will be printing still in B&W, but it would be nice to have the PDF in color.

  > * Can she work concurrently with RM, or should she wait 
  > for a handoff from him.  Or alternatively, get started 
  > now, and merge her images into the document later?  I 
  > think the last suggestion may be a good idea, because she 
  > may need some time to become proficient.

This is up to RM. He may want to review the Tutorial first to see if there is need for any changes. But, if the images will be essentially the same, she could do it (mostly) in parallel with any edits.

I will leave it to Richard to take this conversation from here.

Thanks Max.